Working Successfully With a Virtual Assistant
Working with a virtual assistant or outsourcing of any description can be a scary concept. The unknown always is. And even more so when it’s your business. However, working with a virtual assistant doesn’t need to be scary. When everything is done right, it can be the start of a great working relationship.
The first thing you need to consider is what you need support with and what you want to outsource. Some people find this difficult, as they are so overwhelmed they don’t really know where to start. If you are finding this task tricky, start by making a list of everything you do, and then highlight the areas you feel you could outsource.
It is also important to consider what type of tasks you should outsource. You want to ensure that you are still doing the tasks that you need to, and outsourcing the ones that can be completed by someone else. These tasks are still important and crucial to the business, but they do not necessarily require you to do them, meaning you can spend your time better elsewhere.
What To Outsource?
Some examples of the types of tasks you could outsource include, but are not limited to the following:
- Social media management
- Website maintenance
- Graphic design
- Email and calendar management
- General Administration
- Data entry
- Event management
- Lifestyle management
The Right Virtual Assistant
By having an idea of the areas you need support with, you can then ensure that you search for a virtual assistant with skills in those particular areas. I know some of you will be thinking; Why? Aren’t they all the same? Well, put simply, the answer is no. Each virtual assistant will have a specific skill set depending on their experience. So it is important that you find the right one for your business and the tasks that need to be completed.
Once you know what tasks you want to outsource and you begin working with a virtual assistant there are some key things to bear in mind. Communication is essential. You must be clear with any instructions and expectations. That way the virtual assistant will know exactly what you want to be done and by when. If communication is not clear then you may end up with a task not completed to your standard or expectations. Of course, communication is two way, so it is important to establish this early on with your virtual assistant.
It’s important to have realistic expectations of your virtual assistant. You need to be mindful of when they are working and when they’re not. Try to plan ahead where possible. This will help both you and your virtual assistant. You can make sure that they have all the information they require for the task in hand. Plus they will have adequate time to complete the work and meet your deadline.
Although it may be tempting to micromanage your virtual assistant, don’t! You have decided to work with your chosen virtual assistant because of their skill set and experience. So let them do the job you are paying them to do. By micromanaging, your virtual assistant will feel like you are undermining them and do not trust them. This could lead to you demotivating them too. Building a good relationship with those you work with is essential, so try to avoid micromanagement at all costs!
If you feel working with a virtual assistant could work for you, its time to take action! Start to identify what tasks you could outsource and begin your search for your ideal virtual assistant.
If you are interested in the virtual assistant services I offer then do contact me today.